Weston Tennis Club
1. Name
The name shall be The Weston Tennis Club.
2. Constitution
The Club is constituted by these Rules as a Non profit-making Member’s Club. In no circumstances during the continuance of the Club, nor at nor after its dissolution, shall any assets or surplus funds be distributed to any member or other person nor to any organisation, which is not, itself either constituted as non-profit making or a charity.
3. Object
The object of the club is:-
(a) To promote the playing of lawn tennis, and
(b) To encourage competitive tennis by providing teams and promoting competitions and tournaments.
4. Affiliation
The club shall seek affiliation to the Lawn Tennis Association through the appropriate county lawn tennis association and shall adopt and conform to the Rules of these organisations in so far as they can apply.
5. Membership
Club membership shall be open to all as stated in the rules of the club.
6. Annual subscriptions
The committee shall determine the annual subscription. Subscriptions shall fall due on 1st April and shall be paid by 1st May each year. Any member whose subscription is paid before 1st April will be allowed a reduction, which will be refunded at a later date. Any member whose subscription has not been paid by 1st May will cease to be a member, but may apply for re-election.
7. Finance
The expenditure of the club shall be in the hands of the committee. The treasurer shall have the accounts prepared and presented to all members at the Annual General Meeting. For the purpose, the financial year shall commence on 1st November and end 31st October.
8. Annual General Meeting
The Annual General Meeting should take place during November and not less than fourteen days notice shall be given to all members by letter and/or advertisement in the local press.
9. Special General Meetings
A Special General Meeting shall be called:-
(a) At the discretion of the committee
(b) Upon receipt by the Secretary of a request in writing, signed by not less than ten members stating fully the reasons for such meeting.
In either (a) or (b) all members shall be given not less than seven days notice of such a Special General Meeting by letter and/of advertisement in the local press.
10. Procedure at Meetings
Voting: At all meetings the method of voting shall be at the discretion of the chairman, except at the Annual General Meeting, when the election of officers and committee shall be by ballot of the members present.
Voting rights at Annual General or Extraordinary General Meetings are restricted to adult or associate members.
Quorum: The quorum for the Annual General Meeting (and Special General Meeting) shall be 20 per cent of the members (calculated to next lowest whole number). The quorum for the committee meeting shall be five and include at least one officer.
11. Amendments to the Constitution
No amendments or alterations shall be made to the constitution unless with the consent of a majority of two thirds of the members present (calculated to the next lowest whole number) at an Annual General Meeting or a Special General Meeting convened for that purpose.
The intention to make such amendments or alterations must be made in writing to the committee before any such proposal is submitted at the Annual or Special General meeting.
12. Rules
Members shall be subject to the rules of the club, which shall be determined by the committee. A copy of these rules shall be made available to all members on application to the Secretary. A copy of these rules shall be displayed in the Club House.
13. Officers
The running of the club shall be organised by the club committee which shall consist of the following officers to be elected at the Annual General Meeting:-
ChairmanVice Chairman
Treasurer
Secretary
Men's Captain
Ladies Captain
Match Secretary (Friendlies)
Three Members
The Committee shall be empowered to co-opt members as required providing voting is by quorum, and to form sub-committees as required.
14. Trustees
14.1 - The property of the club must be vested in 3 trustees appointed by the committee.
14.2 - The trustees must deal with the property as the committee from time to time directs by resolution (of which an entry in the minutes is to be conclusive evidence), and the trustees' powers shall expressly include the power to borrow monies, on behalf of the club, on such terms and for such purposes as the committee may direct.
14.3 - The trustees shall be indemnified, out of the club property, against all and any personal liability and expense arising directly from the discharge of their duties hereunder except to the extent that they act fraudulently or negligently and except to the extent that they fail to act in the best interests of the club
14.4 - The trustees will hold office until death or resignation or until removal from office by the committee.
14.5 - Where by reason of death, resignation or removal it is necessary for a new trustee or trustees to be appointed, the committee must nominate the person or persons to be appointed the new trustee or trustees.
14.6 - For the purpose of giving effect to such nomination the Chairman is now nominated as the person to appoint new trustees of the club within the meaning of the Trustee Act 1925 Section 36, and he must by deed appoint the person or persons nominated by the committee.
15. Injury / loss of property
Members or Visitors leaving unattended vehicles, rackets, clothing or other property at the club do so at their own risk and the Club shall not be responsible for any loss, damage or injury resulting from this or any other cause.
16. Insurance
The club shall ensure that it has appropriate insurance cover against its legal liabilities e.g. Employers and Public Liability, Premises. Members, Officers and Trustees shall be adequately indemnified by these insurance arrangements.
17. Child Protection
The club shall adopt a suitable Child Protection policy and procedures.
18. Dissolution
The Club shall be dissolved on the passing of a resolution to that effect at a general meeting after due notice, by at least two thirds of those present and voting. Such a meeting shall appoint a committee to wind up the affairs of the Club and shall give general directions as to the disposal of any assets within the scope of Rule 2.
7th March 1990
Amended on 21st November 2001
Amended on 22nd November 2005
Amended on 22nd November 2006
Amended on 3rd July 2008
(C.Davis)
Copyright © 2008
Copyright © 2008