1. Name
The name of the club, established in 1990, is The Weston Tennis Club.
2. Constitution
The Club is constituted by these Rules as a Non profit-making Unincorporated Private Members’ Club. In no circumstances during the continuance of the Club, nor at nor after its dissolution, shall any assets or surplus funds be distributed to any member or other person nor to any organisation, which is not, itself either constituted as non-profit making or a charity.
3. Objects
3.1 To provide tennis, social and other activities and generally to encourage and facilitate the playing of tennis
3.2 To provide and maintain Club premises at Neva Road, Weston super Mare subject to the terms of any lease presently applicable.
3.3 To promote, improve, develop and support the interests of tennis.
3.4 To encourage competitive tennis by providing teams and promoting competitions and tournaments.
3.5 To make any necessary rules and regulations concerning the operation of the club including disciplinary procedures that may be taken against its members.
3.6 To do all such things as the Management Committee thinks fit to further the interests of the Club.
4. Affiliation
The Club shall seek affiliation to the Lawn Tennis Association through the appropriate county lawn tennis association and shall adopt and conform to the Rules of these organisations in so far as they can apply.
5. Application of Surplus Funds
The Club is a non-profit making organisation and all surpluses shall be used to maintain or improve the Club’s facilities and in furtherance of the Club’s objects. No surplus shall be distributed other than to the members on winding up or dissolution of the Club.
6. Membership
Club membership shall be open to all as stated in the Rules of the Club.
7. Expulsion
The Committee shall have power to expel a member when, in its opinion, it would not be in the interests of the sport or of the Club for that person to remain a member and subject to any disciplinary rules of the Club.
8. The Management Committee (the Committee)
8.1 The Club shall be managed by the Committee consisting of these Officers and members: the President, the Chairman, the Vice Chairman, the Treasurer, the Secretary, two Child Protection Officers, the Mens Captain, the Ladies Captain, three other members.
8.2 Members of the Committee shall be elected at the Annual General Meeting following appropriate nominations from members and an election where necessary. Members shall remain in office, subject to any earlier resignation or other termination, until the next Annual General Meeting.
8.3 The Committee shall be empowered to co-opt members until the next Annual General meeting and to form sub-committees as required providing voting at that meeting is by quorum.
8.4 Meetings of the Committee shall be held as often as required but there shall be at least four meetings each year. The quorum for each meeting shall be four and decisions shall be made by a simple majority of those present with the Chairman having a casting or additional vote as necessary. At least one Officer must be present at each meeting.
9. Annual General Meeting
The Annual General Meeting should take place during November and not less than fourteen days notice shall be given to all members by letter and/or advertisement in the local press. The agenda for the meeting shall be determined by the Committee.
10. Special General Meeting
A Special General Meeting shall be called:-
10.1 At the discretion of the Committee
10.2 Upon receipt by the Secretary of a request in writing, signed by not less than ten members stating fully the reasons for such meeting.
In either 10.1 or 10.2 all members shall be given not less than seven days notice of such a Special General Meeting by letter and/or advertisement in the local press.
11. Procedures at Annual and Special General Meetings
Voting: At all meetings the method of voting shall be at the discretion of the Chairman, except at the Annual General Meeting when the election of Officers and Committee shall be by ballot of the members present.
Voting rights at Annual General or Special General Meetings are restricted to adult or associate members.
Quorum: The quorum for the Annual General Meeting and Special General Meeting shall be a minimum of 10 members and must include at least 2 Officers of the Club.
12. Amendments to the Constitution
No amendments or alterations shall be made to the Constitution unless with the consent of a majority of two thirds of the members present (calculated to the next lowest whole number) at an Annual General Meeting or a Special General Meeting convened for that purpose. The intention to make such amendments or alterations must be made in writing to the Committee before any such proposal is submitted at the Annual or Special General meeting.
13. Rules
Members shall be subject to the rules of the club, which shall be determined by the Committee. A copy of these rules shall be made available to all members on application to the Secretary. A copy of these rules shall be displayed in the Club House
14. Trustees
14.1 The property of the club must be vested in 3 Trustees appointed by the Committee.
14.2 The Trustees must deal with the property as the Committee from time to time directs by resolution (of which an entry in the minutes is to be conclusive evidence), and the Trustees’ powers shall expressly include the power to borrow monies, on behalf of the club, on such terms and for such purposes as the committee may direct.
14.3 The Trustees shall be indemnified, out of the club property, against all and any personal liability and expense arising directly from the discharge of their duties hereunder except to the extent that they act fraudulently or negligently and except to the extent that they fail to act in the best interests of the club.
14.4 The Trustees will hold office until death or resignation or until removal from office by the Committee
14.5 Where by reason of death, resignation or removal it is necessary for a new Trustee or Trustees to be appointed, the Committee must nominate the person or persons to be appointed the new Trustee or Trustees.
14.6 For the purpose of giving effect to such nomination the Chairman is now nominated as the person to appoint new Trustees of the club within the meaning of the Trustee Act 1925 Section 36 , and he must by deed appoint the person or persons nominated by the Committee.
15. Finance
15.1 The finances of the Club shall be in the hands of the Committee
15.2 All monies payable to the Club shall be received by the Treasurer and shall be deposited in a bank account in the name of the Club
15.3 The Treasurer shall have the accounts prepared and presented to all members at the Annual General Meeting. For the purpose, the financial year shall commence on the 1st November and end 31st October
15.4 The annual accounts shall be reviewed by an auditor or other suitable independent person
15.5 The Committee may authorise that Club funds not immediately required for day to day purposes be invested
16. Annual subscriptions
The Committee shall determine the annual subscription. Subscriptions shall fall due on 1st April and shall be paid by 1st May each year. Any member whose subscription is paid before 1st April may be allowed a reduction. Any member whose subscription has not been paid by 1st May will cease to be a member, but may apply for re-election.
17. Injury / loss of property
Members or Visitors leaving unattended vehicles, rackets, clothing or other property at the club do so at their own risk and the Club shall not be responsible for any loss, damage or injury resulting from this or any other cause.
18. Insurance
The Club shall ensure that it has appropriate insurance cover against its legal liabilities eg. Employers and Public Liability, Premises, Members, Officers and Trustees shall be adequately indemnified by these insurance arrangements.
19. Child Protection
19.1. The Club shall adopt and maintain a suitable Child Protection policy and procedures.
19.2 The Club shall also adopt any appropriate LTA and Tennis Clubmark codes of conduct, guidance, guidelines, documentation, procedures and related policies
20. Equality and Diversity
20.1 The Club values its members and their rights to be treated with respect
20.2 The Club treats all its members equally and fairly
20.3 The Club actively pursues a diversity policy
20.4 The Club pursues an equal opportunities policy which states that no member should suffer discrimination in respect of ability, disability, gender, sexual orientation, age, religion or belief, race, colour, nationality, marital status or any other reason.
21. Dissolution
The Club shall be dissolved on the passing of a resolution to that effect at a general meeting after due notice, by at least two thirds of those present and voting. Such a meeting shall appoint a committee to wind up the affairs of the Club and shall give general directions as to the disposal of any assets within the scope of Rule 2.
7th March 1990, Last Amended on 24th November 2010.